Parent, Teacher & Friends Association

                                                                                                                                                   Winscombe Primary School

Winscombe

North Somerset

BS25 1HH

ROLE OF SECRETARY

Purpose of Role:

The Secretary supports the Chair to build effective communication links between the school and the association and maintains accurate records (see below).

Duties and key responsibilities:

• Prepares for meetings (with the Chair)
• Takes minutes at meetings, recording attendance, action points, decisions and proposals
• Circulates approved minutes, along with a reminder of any actions agreed
• Maintains association records
• Updates trustee details with Charity Commission (as appropriate)
• Assists the Chair writing the annual report for the association
• May be a signatory on the PTFA bank account (along with at least one other committee member)
• Handles written and email correspondence received for the association

Key Skills:

• Organised and efficient – keeps accurate records in a format that can easily be handed over to successor.
• Good listener – able to identify key discussion points, actions and agreements at meetings to accurately record in minutes.
• Calm, friendly and approachable –able to communicate confidently with the school and committee.